// schools — New South Wales
Your school completes its own Privacy Impact Assessment. This is the vendor half — written against Privacy and Personal Information Protection Act 1998 (NSW), so it can be attached rather than requested.
Data hosted in
Australia — Azure Australia East (Sydney)
Government schools
Privacy and Personal Information Protection Act 1998 (NSW)
Independent & Catholic
Privacy Act 1988 (Cth)
// NSW — your framework
New South Wales government schools are public-sector organisations under Privacy and Personal Information Protection Act 1998 (NSW) and its Information Protection Principles (IPPs), regulated by Information and Privacy Commission NSW (IPC).
Independent and Catholic schools are not. They are private-sector organisations bound by Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs), regulated by the Office of the Australian Information Commissioner (OAIC). The technical controls are identical either way — the framework you assess them against is not, and it is worth being sure which one your assessment is written against.
On child safety, your obligations sit under the Child Safe Standards (NSW). The school remains the responsible entity; our part is making sure the technical controls support your policy — access granted by the school rather than shared between families, consent recorded and bound to the exact content it approves, and an audit trail that answers who could see what, and between which dates.
Specific to NSW: Health information is covered separately by the Health Records and Information Privacy Act 2002 (NSW). NSW Department of Education also runs its own vendor assessment process, which this pack is written to feed.
The legislative references on this page are a starting point for your assessment and have not yet been confirmed by our legal advisers. Please verify them against your own requirements — and if anything here is wrong, tell us and we will correct it for every school in NSW.
Where the data is hosted, how it is encrypted, who can see a document about a named student, how deletion works, and who else processes it — none of that changes by state, so it is written once rather than restated eight times.
// other states